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Printing devices are often overlooked when it comes to security. But the reality is, cybercriminals in Canada can hack your printer to get confidential information.

Your printer is probably the last piece of computer equipment you thought needed protection from cybercriminals. 

But the truth is very different. Reading this article you will able to figure out why improving Printer Security is a necessity today.

Attackers in British Columbia actively try to locate the weakest links in security to gain access to and exploit valuable data of the organization. And among the weakest links is the printer.

Our technicians at I.T. ISIN Solutions often educate our clients how printers nowadays have access to your devices, network, and the internet. This new open-access functionality makes them an ideal target for cyberattacks. 

Unfortunately, many business owners in Canadian provinces overlook the importance of improving Printer Security and mainly focus on computers and mobile phones. 

Most people still perceive printers as internal devices that serve basic functions. For this very reason, they are an easy target for cybercriminals.

Other than performing unauthorized print jobs, hackers can access confidential information along with accessing all connected computers and networks, yes you are reading correct! Everything just through a printer!

Through our cybersecurity awareness campaigns, we also educate businesses in British Columbia to understand the amount of valuable data your printer can store about you – tax files, bank details, financial records, employee information, personal information, etc. All a hacker needs to do is get into the operating system of your printer, and they can collect this sensitive data. 

If you’ve just realized the importance of improving Printer Security, keep reading. This article shares eight tips to help you do just that.

The 8 Tips

Tip #1. Make Sure Your Printers Are Configured Correctly

Many things can make a printer vulnerable to cyber threats and security breaches in Canada. So, you want to get the basics right to ensure the attacks don’t happen to you for improving Printer Security. 

To start with, make sure to change the default password on your printer. Since anyone can access a printer remotely, a simple “123456” code won’t suffice. 

Second, make sure you’re using your own router to print files remotely. Never connect to “Guest” networks.

Tip #2. Inspect Print Trays Regularly

This one is a no-brainer, but everyone could use it as a reminder. Make sure to check your print trays and get rid of unused pages carrying sensitive information. There’s no easier way to prevent data leaks than this. 

Alternatively, our IT experts suggest that you can get a shredder for your office and shred the papers you don’t want anyone to see.

Tip #3. Install Malware and Firmware Updates

Invest time and effort to ensure that your malware and firmware protection are up to date and can handle all types of hacks. 

I.T. ISIN Solutions often benefits its clients by installing the printers that come with pre-built malware protection. 

HP, for example, installs the HP “SureStart” software in their printers that monitors approaching targets when the printer is on. The software can shut down the device if an attack comes its way. This is a great way to prevent attacks from spreading further within the network and for improving printer security. 

Tip #4. Limit Access to the Network

Our technicians have taken several initiatives to suggest businesses in British Columbia how unprotected printers in a network are an extremely easy target for cybercriminals. Sure, everywhere in Canada the businesses and offices require printers to access networks to perform remote prints. But if you can do the job by disabling the network access, make sure you do that. 

If not, our exerts suggest tweaking the printer and network settings to only allow the device to take print jobs from the network you trust. This will help you in improving printer security by avoid outside interference and security breaches. 

Tip #5. Update Your Printers

Here at I.T. ISIN Solutions, we believe that updating a printer is equally as important as updating your phone to the latest software. Much in the way iOS developers look for bugs and fix them in a new update, printer manufacturers work toward known device vulnerabilities and update the software for added protection. 

Look for updates so you can easily overcome known threats to the printer that will lead to improving printer security. Ideally, update your printers every quarter to get the most out of the security benefits. 

Tip #6. Install a Firewall

If you run an office in Canada, chances are you already have a firewall. But in case you missed this requirement, now’s the time to do it. 

Our technicians always advice that using a reliable firewall helps keep printers safe from cybercriminals. 

Your computers most likely come with pre-built firewalls, and all you should do is keep them enabled. But there are also specialized firewalls for homes and offices that offer advanced security and make it virtually impossible for anyone to break in. Installing those software will just make you successful in improving printer security but will also ensure your entire computer data protection.

Tip #7. Encrypt Your Storage

Printers with shared networks can perform distance printing. Are you aware of the fact that when a print job is in transit and travels from a computer to a printer, hackers can intercept the data and exploit it?

Don’t worry! Our IT professionals have answer to that as well so that you can easily work on improving printer security. They suggest to encrypt your print jobs. Also, make sure the sensitive data on your printer’s hard or internal drive is encrypted as well.

Keep in mind that when you print a document, that file is often stored as an image within the printer and makes it an easy target for hackers. It’s why you should use an encryption tool to protect your data. Luckily, many modern printers that I.T. ISIN Solutions suggests to install have this tool pre-built. 

You can use the tool to set up a secure password that allows printer storage encryption, remove user IDs and ex-employee access, delete documents from the print queue once they’re printed, and much more.

Tip #8. Educate Your Employees

If you work in a Canadian office, chances are you aren’t the only person using the printer. Everyone that has access to it needs to be aware of the responsibilities that come with its usage. We suggest you to talk to your employees about ways to ensure both the physical and virtual safety of the printers. 

Your staff should also be careful when using their mobile devices to print, as smartphones are easier to hack. Explain to them what phishing scams are and how they can avoid being the victim. 

Finally, make sure it’s clear to them how they can use confidential information in your company.

It’s Time to Ensure improving Printer Security

Printers are the most overlooked devices when it comes to security. Given how most Canadian business owners consider them as merely internal devices whose sole function is to print documents, it’s no wonder they are a weak spot security-wise.  

Whether you use printers in your office or at home, IT experts recommend taking a moment to see how you can enhance its security before your next printing job.  

As cybercriminals are a growing concern, each of us is responsible for protecting our data. Luckily, the  advices from this article will help you improving printer security to another level. 

If you need more insight into protecting the security of your printers, get in touch with us today. We can set up a 10-15-minute chat to discuss how you can implement these changes and keep cybercriminals away. 


Featured Image Credit
This Article has been Republished with Permission from The Technology Press.